Please understand that our Rental Agreement exists because of rare past situations or problems, and helps in avoiding them. Most guests would follow these rules without any written agreements but each rule is in place for a reason, even if obvious to you.
In short: CHECK IN is after 3:30PM and CHECK OUT is on or before 11AM unless otherwise agreed; NO SMOKING inside or near the Dome, NO PETS no additional guests allowed; cooking allowed outside only. Please respect our place during your stay, take shoes off and clean up after yourself.
Rental Agreement / Reservation and Booking Rules
This Rental Agreement and Contract (the “Agreement”) is a legally binding agreement made and entered into as of the Reservation Dates and between the person(s) or company (the “Guest”) and the owner, manager or agent, pursuant to which the Guest has agreed to rent the residence (the “Property”), for the duration of the Rental Term for the Total Rental Fee and other good and valuable consideration as described herein under the following terms and conditions:
CHECK IN / CHECK OUT:
CHECK-IN TIME is AFTER 3:30 PM Eastern Time AND CHECK-OUT is on or before 11 AM. unless otherwise agreed upon.
NO Early Check-in or late checkout without prior approval. We try to be flexible with check in or check out times whenever possible, however unless otherwise agreed upon you will be charged for not checking out on time, ($10 per each 15 minutes, deducted from security deposit). This is because we can not delay preparing the cabin for the following guests.
You must inform us in advance as to the time you would like to check in.
All arrivals should happen before 10:00PM. This is because we do not want to disturb our neighbors with late arrivals.
We will attempt to meet you at the property to show you everything inside, if it's possible for us to do so. In the event when we are not able to meet you for check in, we will instruct you on how to enter and leave general instructions regarding appliances, care and use of the dome. Check out instructions are left for guests on the refrigerator.
This is a NON SMOKING unit. Smoking is prohibited inside the dome or anywhere near. Guests are free to smoke outside, provided they are at least 10 feet away from the dome. Ashtray is provided on the outdoor table.
Sorry, NO PETS are permitted on the premises.
FLOORS, RUGS & GENERAL CARE:
We want to keep our dome clean and well maintained for all of our guests. We ask that you remove your shoes before entering the dome, in the wooden entryway. If the entryway is too small, you may enter the dome and remove your shoes right away on the doormat provided inside, and store your shoes on the plastic boot tray provided in the wooden entryway. Please clean any accidental spills from the floor right away and remove sticky spots and/or crumbs from the table, sink, microwave, etc during your stay. This helps to keep ants and/or other pests away. In general, we ask that you take a good care of our dome during your visit. Guests obligations include but are not limited to keeping the premises as clean and safe as the conditions of the premises permit and causing no unsafe or unsanitary conditions. Guests agree not to use the premises for any commercial activities or purpose that violates any criminal law or governmental regulation. Guest's breach of any duty contained in this paragraph shall be considered material and shall result in the termination of guest occupancy with no refund of any kind.
Domeo has an RV / self sustained toilet. We recommend that you use public restrooms anytime you are out. The tank holds 5.3 gallons of waste total which should be sufficient for a 3 night stay.
There is a $25 charge each time you need to empty or exchange the tank during your stay, unless you are using it more than 3 nights.
We will supply you with reasonable amount of RV toilet paper, which is the only thing you should use in the toilet. Please be Frugal and keep in mind that you are camping and not on a "City septic" setup. No wipes or feminine products should ever be flushed!
Unfortunately our our Town does not have a garbage removal service. You will have to take with you any accumulated waste, rubbish and discards. You can take your garbage to the Greene County Solid Waste Management located at 194 Mitchell Hollow Rd, Windham, NY 12496 (Open Sun 8AM-3:30PM and Mon-Sat 7:30AM-3:30PM except Holidays) or any available garbage receptacles in public areas.
In case of any malfunctions, damage or other problems, we will attend to the matter as soon as it is practical (usually within 24 hours), and reserve the right to make temporary repairs if needed in order to maintain an appropriate level of comfort for guests. You agree to notify us immediately in case any repairs are needed or any damage has occurred.
WI-FI/ INTERNET USE:
Access to Internet / WI-FI provided is meant for simple browsing and checking emails. It is NOT intended for downloading/uploading, gaming or streaming. Our speeds are limited. Please understand that WI-FI is shared, and limit the amount of devices and usage to minimum. You agree to use the internet responsibly: no illegal music or video downloads/uploads, visiting illegal websites, etc. No pornographic downloads/uploads. If the cable company refers any action to us for your copyright infringements, and/or illegal activities, we will give them your contact information. No use of sharing video software. You will be responsible for any resultant fees or payments other than our standard internet costs.
BASIC CLEANING FEE:
Basic Cleaning Fee per stay or per week (for longer than one week stay) is required. This is to prepare the dome for next guests after you leave and upkeep for longer stays. It does NOT include excessive cleaning, which will be taken out of your security deposit at $20/hour. We ask that you follow our check-out list in order to avoid extra cleaning fees.
The Guest making this agreement must be 21 years or older. Anyone under the age of 21 must be accompanied by a parent or guardian.
Children: The Cabin is not child-proof or in any way made Child Safe. We welcome children 16 years old and older. It is solely the Guest’s and Parents responsibility to monitor and safeguard their children.
Damage/security deposit of $200 is required.
NOTE: Deposit rate might vary depending on the length of your stay and number of guests. If there is a different rate it will be quoted and agreed upon prior to booking via telephone and/or email.
If you book directly with us using our processing gateway with Visa, MasterCard, AmericanExpress or Discover, an automatic reserve is conducted by putting a hold on the Guest's credit card for the amount of Security Amount exactly 7 days prior to the arrival date. The credit card of the last successful payment will be used. If there are no successful credit card payments, it is the responsibility of the Guest to satisfy the Security Deposit requirement. The deposit is NOT applied toward rent; however, if at the end of the rental period, the rental property is returned undamaged, the Security Deposit will be released in full within seven (7) business days after check out.
If you choose to book with us using an external website where we advertise, a separate invoice will be sent for security deposit and needs to be paid at least a week (7 days) prior to the check in date. Security deposit is always refundable in FULL, in case you have to cancel your stay prior to check in.
In the event of any damages, Owner will provide Guest with a list of expenses incurred and deductions made from the Security Deposit. Should the damages exceed the amount of the Security Deposit, Guest agrees to pay the balance within five (5) business days after receiving notification. Deductions from Security Deposit may include, but are not limited to: excess cleaning fee, trash removal fee, missing item replacement costs, damaged item replacement or repair costs, repair costs of buildings or grounds, or other service call fees. Owner is under no obligation to use the least expensive means of restoration.
The following provisions must be met:
- Check out instructions are followed before departure (lowering heaters, cleaning and putting dishes away, removing trash, etc). Instructions are left on the fridge. $20/hour will be charged for any extra cleaning.
- No damage is done to unit or its contents and no contents are missing.
- There is no evidence of smoking on the premises. $200 fine will be charged if there is evidence of smoking inside or near the dome.
- There is no evidence of pets on the premises. We will keep your security deposit if there is evidence of pets.
- Keys are not lost. $30 fine will be charged if you lose your keys.
- All charges accrued during the stay are paid prior to departure.
- No linens or towels are lost or damaged. Guests will be responsible for lost or damaged items at the cost of two (2) times the published standard price for such damaged or lost linens or towels.
- No early check-in or late checkout without prior agreement.
- The renter is not evicted by the owner (or representative of the owner) or the local law enforcement.
Guest will be held responsible for any damages and cost of repairs needed. If guest damages property, guest pays for repair or replacement. If the damage causes loss of rental income while repairs are made, guest will be held financially responsible for that loss as well.
Guests and all other occupants will be required to vacate the premises and forfeit the rental fee and security deposit for any of the following reasons:
- Occupancy exceeding the sleeping capacity stated on the website and/or allowing others to occupy the cabin without prior approval.
- Using the premises for any illegal activity including, but not limited to, the possession, serving or consumption of alcoholic beverages by or to persons less than 21 years of age.
- Allowing any pets on premises.
- Causing damage to the premises rented or to any of the neighboring properties.
- ANY DISTURBANCES AFTER 10:00 PM. Please be respectful to your neighbors.
- Any other acts that violates with neighbors' right to quiet enjoyment of their property.
ADDITIONAL DAMAGE PROTECTION INSURANCE:
Guests might be required to purchase an additional damage protection insurance. This is an additional protection for any damage over your security deposit. We might require this for certain stays (for example: longer than 2 or 3 nights bookings, renters under 25 years of age, etc). We will include this information in our invoice.
The damage protection plan is an alternative to a higher security deposit and protects from accidental damage during your stay. The cost of damage protection insurance is between $34.99 and $49.99 (depending on options you choose).
By purchasing the Damage Protection Insurance you agree to it's terms and conditions, and acknowledge that you understand that certain policy restrictions apply. You further acknowledge and agree that (a) although the Damage Protection policy will pay a maximum benefit up to the policy limit, you remain fully responsible for the care and condition of the vacation rental property and for any damage to it, (b) you remain fully responsible for any damages that are not covered by the policy or that exceed the policy limits, (c) if during your stay at the vacation rental, you, as the insured person under the Damage Protection plan, causes any damage to our real or personal property as a result of inadvertent acts or omissions, you will be responsible for the cost of repair or replacement of such property and authorize the Insurance Company to release any claim payment for covered damages (up to the maximum benefit limit) directly to us. You agree to hold us harmless for any costs associated with the payment of any such security deposit benefits.
An advance payment equal to 50% of the rental rate is required, or payment in full. The advance payment will be applied toward the rent. You can pay online using PayPal, credit/debit card or Google Pay. The advance payment is not a damage deposit. The BALANCE OF RENT is due thirty (30) days before your arrival date.
This Agreement may be canceled by the sole option of the Owner if the balance of rent is not paid on time.
If you pay using our processing software an automatic credit card payment for the remaining balance will be scheduled by the Owner to be made 30 days prior to the arrival date. The credit card of the first payment is used if a credit card was provided. If the automatic payment fails for any reason, it is the responsibility of the Guest to make sure that the remaining balance is promptly paid in full, or the reservation will be canceled with no refund of payments made. All policies contained in this Agreement shall apply equally to payments made by credit card, PayPal, Google Pay or cash and whether made via website, by phone or in person.
Reservations made less than 30 days before arrival require payment in full.
In the event Guests wishes to terminate this agreement, Travel Insurance, Damage Protection and any processing, administrative or reservation fees are non-refundable.
If you terminate your reservation 60 days or more prior to the start of your rental, you will receive a FULL refund minus 5% processing fee.
Cancellations or changes that result in a shortened stay made 31-59 days prior to arrival date - 50% cancellation fee will be deducted from your payment, 15-30 days - 75% will be deducted, within 14 days prior to the start of rental - no refund will be issued and we will keep your payment.
MONTHLY RESERVATION CANCELLATIONS: Monthly renters must cancel one hundred fifty (150) days prior to check-in to qualify for a full refund (less 5% processing fee). Cancellation and changes made 121-149 days prior to arrival date – 35% cancellation fee will be deducted from your payment, 91-120 days - 50% will be deducted, 31-90 days - 75% will be deducted, within 30 days prior to the start of rental - no refund will be issued and we will keep your payment.
If you booked and paid for your stay using an external website, the cancellation policy used on that website will apply instead of the one above, unless otherwise agreed to in writing.
EXCEPTIONS: If you do not qualify for full refund and the dates you canceled get booked, we will issue a refund for such dates minus 15% cancellation fee. In this case refund would be issued after the check out of guests that booked your dates.
ONE NIGHT STAYS: There are no refunds for one night stay payments except of security deposit.
Cancellation, early departure or late arrival does not warrant any refund . No refunds will be issued for early departure or late arrival.
You may choose to purchase travel insurance separately.
The maximum number of guests is limited to 4 persons, maximum 2 children. (We only allow up to 4 adults, or 3 adults with a child, or 2 adults and 2 children, unless otherwise agreed upon). Additional charge per night, per person, for the full duration of booked dates applies if more than two guests. If you require the fold-able mattress setup (usually provided when renting for 3 or 4 people) when booking for only two people, your booking might be treated and charged the same as for 3 people, due to the additional setup. In no event shall the Rental Property be occupied by more persons than stated on the confirmation letter, without prior approval by Owner. No fraternities, school, civic, or other groups are allowed unless Owner grants prior approval. Violations of these rules are grounds for expedited eviction with no refund of any kind. Guests hereby acknowledge and grant specific permission to Owner to enter premises at any time for inspection purposes should Owner reasonably believe that Guests are causing or have caused any damage to Rental Property or that the property is occupied by any additional people. Guests must inform the Owner of their intention to bring children and the specific number and age. A child is defined as any person under the age of 18.
CHANGE IN THE NUMBER OF GUESTS:
You agree to inform us of any changes in the number of guests at least 7 days before your arrival.
ASSIGNMENT OR SUBLEASE:
Guest shall not assign, sublease the Property, or permit the use of the Property by other persons not included within the number of and as permitted occupants under this Agreement.
ENTRY AND INSPECTION:
We reserve the right to enter the Property at reasonable times and with reasonable advance notice for the purposes of inspecting the Property or showing the Property to authorized persons. If we believe that there is imminent danger to any person or property, we may enter the Property without advance notice.
UNAVAILABILITY OF PROPERTY:
In the event the Property is not available for use during booked dates due to reasons, events or circumstances beyond our control, we shall immediately return all payments made by the Guest, whereupon this Agreement shall be terminated and Guest and Owner shall have no further obligations or liabilities in any manner pertaining to this Agreement. Guest expressly acknowledges that in no event shall Owner be held liable for any special or consequential damages which result from this unavailability.
Specifically please be aware that during very cold or extreme temperatures we will cancel your booking at our own discretion for your safety. If possible we will propose alternative dates or properties. If you booked with us using a website we advertise on, we will ask you to initiate the cancellation after which we will issue a full refund. If the website charges booking fees without a refund, we will reimburse you such fees.
If we encounter very cold or extreme temperatures during your stay we will at our own discretion cancel these dates and issue a refund for these dates only.
This property requires a two (2) night minimum stay. Longer stays are required during holiday periods. 1 night stay is allowed only on last minute booking terms.
Rates include a one-time linen & towel setup (one bath towel per person). Amenity fees are included in the rental rate.
NO DAILY HOUSEKEEPING SERVICE:
While linens and towels are included in the unit, daily maid service is not included in the rental rate. We suggest you bring additional towels, linens and/or beach towels. We do not permit towels, blankets or linens to be taken from the unit.
Rates are subject to change without notice, however changes do not affect dates that are already booked.
Any reservation obtained under false pretense will be subject to forfeiture of advance payment, deposit and/or rental money, and the party will not be permitted to check in.
CONDITION AND USE OF PROPERTY:
The Property is provided in “as is” condition. No refunds will be provided due to inoperable appliances. We shall use our best efforts to ensure the operation of all amenities in the Property, such as internet access, satellite or cable TV access as applicable. Owner shall not be held responsible for such items failure to work, but will make every effort to correct any issues reported as quickly as possible. Guest acknowledges that use of amenities such as decks, loft, grill and the like may be potentially dangerous and involve potential risks if improperly used, particularly with regard to children and such use is at the Guest’s own risk.
Guest shall use the Property for residential purposes only and in a careful manner to prevent any damage or loss to the Property and keep the Property in clean and sanitary condition at all times. Guest and any additional permitted guests shall not use the Property for any immoral, offensive or unlawful purposes, nor commit waste or nuisance on or about the Property.
No refunds will be given due to power blackouts, water shortage, flooding, snow or construction at adjacent properties.
If Guest should fail to comply with the conditions and obligations of this Agreement, Guest shall surrender the Property, remove all Guest’s belongings and leave the premises in good order and free of damage. No refunds of any kind shall be made.
USE OF HEATERS (WINTER):
We ask that heaters are used on medium or “Eco” setting only, which is set to fluctuate between “low” and “medium” mode. Temperature can be controlled by changing the numbers on the heaters or by using + and – buttons to desired temperature. We ask that the maximum temperature set by the guest does not exceed 75 degrees Fahrenheit.
USE OF OWN COOKING DEVICES OR HEATERS:
Guests may NOT use their own heaters or cooking devices. You may grill or cook outside on the grill provided. Feel free to use the microwave to re-heat food, coffee maker or electric water boiling kettle provided inside.
TENT VS HOUSE:
Guest acknowledges that they are renting a tent, not a house. Therefore during the cold winter days temperatures inside the dome might only reach lower 60's degrees F, and during very hot summer days AC might only help to lower the temperature inside to upper 70's.
We require that heaters and AC are used on Low or Medium setting only.
Parking is limited to one (1) vehicle. Please park your vehicle at the end of the driveway, towards the left side. Any additional vehicles will be required to park on Main Street (located within walking distance). Any illegally parked cars are subject to towing; applicable fines/towing fees are the sole responsibility of the vehicle owner.
The dome is in a residential neighborhood. Guests agree to have consideration for others and refrain from unnecessary noise, e.g. loud radios or yelling which may cause a disturbance of the peace and quiet of nearby neighbors. Any complaints from neighbors regarding excessive noise or other nuisances may result in immediate termination of the rental and forfeiture of the guest’s security deposit and rents.
STORM POLICY/ ROAD CONDITIONS:
We do not accept liability for any loss or damage caused by weather/road conditions, power blackouts, water shortage, flooding, snow, or mandatory evacuations of the area by county officials due to hurricanes or other potentially dangerous situations arising from acts of God or nature, or other reasons beyond our control. NO REFUNDS WILL BE GIVEN FOR TOO MUCH SNOW, OR LACK OF SNOW. No refunds will be given for storms. Mountain roads can be curvy and steep. Although local roads are generally well maintained, we highly recommend four wheel drive and/or chains during the snow months. We do not issue refunds due to hostile road conditions. We highly recommend all guests purchase travel insurance.
We leave a snow shovel on the porch for your use by the property during your stay. In the event of a large snowfall, be aware that although Town plow services the major roads, our driveway is not. During winter months, it is advisable to bring with you and carry tire chains, a shovel and sand or salt in your car at all times. Please have your own equipment available for the winter conditions you might encounter in the area. Please be aware that you might have to shovel snow in order to use the driveway and access the cabin. If your car is snowed in, it is not our responsibility to dig you out.
Travel insurance is recommended in the event a cancellation is necessary and for other protection. Insurance carriers may be found on the Internet by doing a search for "trip insurance" or "travel insurance". An option to purchase travel insurance will be included in your invoice if you pay using our payment software and in our “Directions and Amenities” email.
RISK OF LOSS AND INDEMNIFICATION:
Guest agrees that all personal property, furnishings and other items brought into the Property by Guest or their permitted guests and visitors will be at their sole risk with regard to any theft, damage, destruction or other loss. Owner shall not be responsible or liable for any reason whatsoever.
Guest is responsible for all shipping costs for any Lost and Found items that Owner is requested to return to Guest. Items found and not claimed within 10 days will be disposed of at the discretion of Owner.
Guest hereby covenants and agrees to indemnify and hold harmless us and our agents, successors, employees and contractors from and against any costs, damages, liabilities, claims, legal fees and other actions for any damages, costs, attorneys fees incurred by Guest, permitted guests, visitors or agents, representatives or successors of Guest due to any claims relating to destruction of property or injury to persons or loss of life sustained by Guest or family and visitors of Guest in or about the Property and Guest expressly agrees to save and hold us harmless in all such cases.
Guest hereby waives and releases any claims against Rental Agent, the Property owner and their successors, assigns, employees or representatives, officially or otherwise, for any injuries or death that may be sustained by Guest on or near or adjacent to the Property, including any common facilities, activities or amenities, whether caused by the negligence of the Owners, the negligence of the participants, the negligence of others, accidents, breaches of contract, the forces of nature or other causes foreseeable or unforeseeable. Guest agrees to use any such facilities or amenities entirely at the Guest’s own initiative, risk and responsibility.
LIMITS OF LIABILITY / DISCLAIMER:
The unit is privately owned; the owners are not responsible for any accidents, injuries or illness that occurs while on the premises or its facilities. We do not accept liability for any inconveniences arising from any temporary defects or stoppage in supply of gas, electricity or plumbing. The Homeowners are not responsible for the loss of personal belongings or valuables of the guest. By making and accepting reservations it is agreed that all guests are expressly assuming the risk of any harm arising from their use of the premises or others whom they invite to use the premise.
This Agreement contains the entire agreement between the parties with regard to the rental of the Property, and any changes, amendments or modifications hereof shall be void unless the same are in writing. This Agreement shall be governed by the laws of the State of New York. The words “Rental Agent”, "Owner", "Us", "We" and “Guest” shall include their respective heirs, successors, representatives. The waiver or failure to enforce any breach or provision of this Agreement shall not be considered a waver of that or any other provision in any subsequent breach thereof.
All provisions of any relevant policies and notices are, notwithstanding the manner in which they have been grouped together or linked grammatically, severable from each other. Any provision, policies and notices, which is or becomes unenforceable in any jurisdiction, whether due to voidness, invalidity, illegality, unlawfulness or for any reason whatever, shall, in such jurisdiction only and only to the extent that it is so unenforceable, be treated as pro non scripto and the remaining provisions of any relevant policies and notices shall remain in full force and effect.
Any exceptions to the above mentioned policies must be approved in writing in advance.
You certify that you have reviewed all pictures and description of the dome and the area, understand that the dome is located in our back yard, and/or asked any necessary questions to fully understand what is and what is not offered in the rental. By making reservations you certify that you agree to all terms and conditions of this agreement and understand that any violation of this contract, in any way, may result in the forfeiture of full security deposit and immediate removal from the home.
NOW, THEREFORE, in consideration of the mutual agreements and covenants herein contained, Guest has read and agreed to the following:
I understand the rules and rental conditions upon which I am agreeing to rent accommodations, equipment, and use of the property and land. I acknowledge and accept that the sole responsibility for safety lies with the participant. In agreeing to this, I acknowledge that outdoor, mountain, water, and camping activities and exposure to the natural elements and animals can be dangerous and sometimes result in injury and even death. Riverbanks, streams, steps and decks can be slippery, animals and insects can threaten and infect or injure, exposure to the elements can cause hypothermia, sunburn, among other risks inherent in participating in camping, outdoor and water activities. I know that alcohol and/or drugs do not mix safely with any outdoor activity.
I am over the age of 21 and assume responsibility for those in my charge under the age of 21. I hereby assume all legal responsibility for bodily injury to me or to any person on the property as a result of my visit and use, operation or possession of equipment hired or loaned to me. Acknowledging this, I accept complete responsibility for the minor children and myself in my charge and visit the property and equipment and engage in activities or events at my own risk.
I will abide by the rules and accept these rental conditions:
-The property I rent will be returned in the same condition in which it was rented and I will be responsible for all damage and/or loss that occurs during my rental period.
-I agree to hold harmless and to indemnify the Owner of the Rental Property against all loss, damage, expense and penalty on account of personal injury or property damage to the rental dwellers, the undersigned or to any minor child or children in the charge of the undersigned, howsoever rising, whether by act or acts or failure to act of the employees, owners or animals of the said company or property owners or not.
-I acknowledge receipt of the property in good order and condition (if found otherwise per my arrival I will contact Owner immediately) and further agree that the Owner of the Rental Property shall not be liable for consequential damages of any kind or nature from whatever cause arising, whether property or equipment is loaned or rented.
-I enter into agreement freely with the Owner of the Rental Property at my own risk, acknowledging the risks inherent in outdoor and river activities and assume any and all responsibility for the minor children and myself in my charge.
-All parties agree to and will comply with Federal, State and County pollution laws and any other applicable laws and regulations.